Adoption Date: 06/22/2021

History: 11/23/21(reviewed), 11/29/22 (reviewed), 10/24/23 (reviewed)

The board will keep and maintain permanent records of the board including, but not limited to, records of the minutes of board meetings and other required records of the board.

It is the responsibility of the board secretary to keep the minutes of the board meetings. The minutes of each board meeting will include, at a minimum, the following items: a record of the date, time, place, members present, action taken and the vote of each member, and the schedule of bills allowed will be attached. This information will be available within two weeks of the board meeting and forwarded to the newspaper designated as the official newspaper for publication. The information does not need to be published within two weeks. The schedule of bills allowed may be published on a once monthly basis in lieu of publication with the minutes. The permanent records of the board minutes may include more detail than is required for the publication of the minutes.

Minutes waiting approval at the next board meeting will be available for inspection at the central administration office after the board secretary transcribes the notes into typewritten material which has been proofread for errors and retyped.

Policy References:

Legal Reference:    

Iowa Code §§ 21; 22; 279.8, .35, .36; 291.6, .7; 618.3 
281 I.A.C. 12.3(1).

Cross Reference:    

206.3        Secretary
206.4        Treasurer
208           Ad Hoc Committees
208.E1      Ad Hoc Committees - Exhibit
210.8        Board Meeting Agenda
210.8E1    Board Meeting Agenda - Example
210.8E2    Board Meeting Agenda - Example (with closed session)
708           Care, Maintenance and Disposal of School District Records
901           Public Examination of School District Records