Adoption Date: 06/22/2021

History: 05/24/22 (reviewed), 4/11/23 (updated), 4/23/24 (updated), 5/13/25 (reviewed), 7/28/26 (updated)

Business Vendors

All new businesses that the District works with will be required to have a W-9 on file with the Business office prior to any payments being distributed.

Individual Vendors

All new individuals that provide service to the District (i.e., choreography, announcers, officials, camp coaches) of any amount with will be required to have a W-9 on file with the Business office prior to any payments being distributed. The building or department requesting the service to be paid will be responsible for obtaining the W-9.

The District will update the W-9 files for existing vendors on a continuous basis. Individuals who receive lunch refunds, supply, transportation or uniform reimbursement are not required to submit a W-9.

All Vendors

Payment method preferred by the district will be ACH. Vendors who can’t accept ACH payments will still be able to do manual checks.

All vendors will complete a W-9 in accordance with the IRS. Copies of the most recently approved W-9 can be found at www.IRS.GOV.

For any payment to be made a W-9 must be on file. For the district to pay by ACH the accounts payable has an internal form that needs to be completed and uploaded in the vendor file with the financial software system.