Adoption Date: 06/22/2021

History: 05/24/22 (reviewed), 4/11/23 (updated), 4/23/24 (updated)

District personnel who receive capital projects documentation (i.e. bids, applications, change orders, etc.) are able to keep the documents electronically as set forth:

1. Facility Management personnel should scan the document into identifiable project folder.
2. Upon verification that the document has been scanned accurately, the original document can be destroyed.
3. One year following the completion of a project (when the Board of Education approved completed project), the documents will be stored electronically.