Adoption Date: 06/22/2021

History: 02/22/22 (reviewed), 12/13/22 (reviewed), 12/12/23 (reviewed), 2/13/24 (updated)

Computers, electronic devices and other technology are powerful and valuable educational and research tools and, as such, are an important part of the instructional program. In addition, the school district depends upon computers as an integral part of administering and managing the schools’ resources, including the compilation of data and record keeping for personnel, students, finances, supplies and materials. This policy outlines the board’s expectations in regard to these different aspects of the school district’s technology resources. Students, staff and volunteers must conduct themselves in a manner that does disrupt the educational process and failure to do so may result in discipline, up to and including, student discipline under all relevant district policies and discharge for employees.

General Provisions

The superintendent or designee is responsible for designating a Director of Technology & Innovation who will oversee the use of school district technology resources. The Director of Technology & Innovation will prepare in-service programs for the training and development of school district staff and relevant volunteers in technology skills, appropriate use of district technology and for the incorporation of technology use in subject areas.

The superintendent or designee, working with appropriate staff, shall establish regulations governing the use and security of the school district’s technology resources. The school district will make every reasonable effort to maintain the security of the system. All users of the school district’s technology resources, including students, staff and volunteers, shall comply with this policy and regulation, as well as others impacting the use of school equipment and facilities. Failure to comply may result in disciplinary action, up to and including discharge or expulsion, as well as suspension and/or revocation of computer access privileges.

District-owned technology and district-maintained internet-based collaboration software, social media and e-mail accounts are the property of the school district. Therefore, users of the school district’s network must not expect, nor does the school district guarantee, privacy for use of the school district’s network websites visited. The school district reserves the right to access and view any material stored on school district equipment or any material used in conjunction with the school district’s network.

The superintendent or designee, working with the appropriate staff, shall establish procedures governing management of technology records in order to exercise appropriate control over technology records, including financial, personnel and student information. The procedures will address:

• passwords,
• system administration,
• separation of duties,
• remote access,
• data back-up (including archiving of e-mail),
• record retention, and
• disaster recovery plans.

Social Networking or Other External Web Sites

For purposes of this policy, any website, other than the school district website or school-school district sanctioned websites, are considered external websites. Employees and volunteers shall not post confidential or proprietary information, including photographic images, about the school district, its employees, students, agents or others on any external website without prior written consent of the superintendent or designee. Employees shall adhere to all applicable privacy and confidentiality policies adopted by the school district when on external websites. Employees, students and volunteers shall not use the school district logos, images, iconography, etc. on external websites. Employees shall not use school district time or property on external sites that are not in direct relation to the employee’s job. Employees, students and volunteers need to realize that the Internet is not a closed system and anything posted on an external site may be viewed by others, all over the world. Employees, students and volunteers who don’t want school administrators to know their personal information should refrain from sharing it on the Internet. Employees and volunteers should not connect with students via external websites without the consent of the building-level administrator. 

Employees and volunteers who wish to connect with students through an Internet-based software application that is not District-approved must first obtain the prior written consent of the building administrator. At all times, no less than two licensed
employees must have access to all accounts and interactions on the software application. Employees and volunteers who would like to start a social media site for school district-sanctioned activities should obtain prior written consent from the superintendent.

It is the responsibility of the superintendent or designee to develop administrative regulations implementing this policy.

Policy References:

Legal Reference: 

Iowa Code § 279.8 
281 I.A.C. 25, 26

Cross Reference: 

104         Anti-Bullying/Harassment Policy
104-R1   Anti-Bullying/Harassment Investigation Procedures
104-E1   Complaint Form
104-E2   Disclosure Form
104-E3   Disposition of Complaint Form
305         Administrator Code of Ethics
401.11    Employee Orientation
401.14    Employee Expression
604.11    Appropriate Use of Online Learning Platforms
712         Technology and Data Security
712-R1   Security Requirements of Third-Party Vendors Regulation