Adoption Date: 06/22/2021

History: 10/11/22 (updated), 05/24/22 (reviewed), 6/13/23 (updated), 6/11/24 (reviewed)

Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 7:30 a.m. to 4:30 p.m. Monday through Thursday, except for holidays and recesses, and 7:30 a.m. to 4:00 p.m. on Fridays.

Persons wishing to view the school district's public records will contact the Director of Community Relations and make arrangements for the viewing. The Director of Community Relations will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

Persons may request copies of public records in writing, including electronically. The school district may require pre-payment of the costs prior to copy and mailing.

Persons wanting copies may be assessed a reasonable fee for the copy. Persons wanting compilation of information may be assessed a reasonable fee for the time of the employee to review and compile the requested information.

Costs for legal services utilized for the redaction of review of legally protected confidential information may also be assessed to the individual requesting the record. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

Public records are documents that currently exist and are not confidential as defined by Iowa Code Section 22.7 or other law. District officials are not required to create or generate records that do not exist or compile information not in the possession of the district or of a third party responsible for investment of public funds. 

It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.

Policy References:

Legal Reference:

Iowa Code §§ 21.4; 22.7; 291.6.

 

Cross Reference:

215	Board of Directors' Records
215.E1	Board of Directors' Records - Board Meeting Minutes
401.5	Employee Records
401.5R1	Employee Records - Regulation
506.1	Education Records Access
506.1R1	Education Records Access - Regulation
506.1E1	Request of Nonparent for Examination or Copies of Education Records
506.1E2	Authorization for Release of Education Records
506.1E3	Request for Hearing on Correction of Education Records
506.1E4	Request for Examination of Education Records
506.1E5	Notification of Transfer of Education Records
506.1E6	Letter to Parent Regarding Receipt of a Subpoena
506.1E7	Juvenile Justice Agency Information Sharing Agreement
506.1E8	Annual Notice
506.2	Student Directory Information
506.2R1	Use of Directory Information
506.2E1	Authorization for Releasing Student Directory Information
605.2	Instructional and Library Materials Inspection and Display
708	Care, Maintenance and Disposal of School District Records
902.1	News Media Relations