Board Policies

This Policy is under review.

02) 901 - Public Examination of School District Records

Last Updated Date: 10/11/2022

Adoption Date: 06/22/2021

Revision History: 10/11/22 (updated), 05/24/22 (reviewed)

Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 8:00 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.

Persons wishing to view the school district's public records will contact the board secretary and make arrangements for the viewing. The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

Persons may request copies of public records by telephone or in writing, including electronically. The school district may require pre-payment of the costs prior to copy and mailing.

Persons wanting copies may be assessed a reasonable fee for the copy. Persons wanting compilation of information may be assessed a reasonable fee for the time of the employee to review and compile the requested information.

Costs for legal services utilized for the redaction of review of legally protected confidential information may also be assessed to the individual requesting the record. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:

  • Security procedures
  • Emergency preparedness procedures
  • Evacuation procedures
  • Security codes and passwords
  • Technology infrastructure and security documentation
  • Technology security codes and passwords

It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.

Policy References:

Legal Reference: Iowa Code §§ 21.4; 22.7; 291.6. 1980 Op. Att'y Gen. 88. 1972 Op. Att'y Gen. 158. 1968 Op. Att'y Gen. 656. Cross Reference: 215 Board of Directors' Records 401.5 Employee Records 506 Student Records 708 Care, Maintenance, and Disposal of School District Records 902.1 News Media Relations